Create Read-Only User Account – IMITS

Open People and Places
Under the Organisation Structure- Click on VCH/PHC EMR at the top of the organizational tree
Place a checkmark beside include inactive
Click the drop down list by Find and search by Code or by Description
Type the user’s code e.g. jsmith or their last name e.g. smith in the Find field and click on Find

If the account exists, contact the user to confirm if they no longer require Read and Write access to the POS(s) listed under Members Of tab.

Account Management Folder

Save the Access Form in the respective folder for the user. Create a new folder with their if there is not an existing folder.

Folder path:\\VCHFAS02.VCH.CA\regionaldata05$\PCCIS_DataShare\System Administration\Account Management\2. PCC EMR

Naming Convention of Folder:<Lastname, Firstname>

Naming Convention of File:<YYYYMMDD-initials of your name> eg: 20220101-RC

Profile EMR Icons

Verify if the following Profile EMR application icons have been added to the users LAN ID if not ensure to add them prior creating and sending out the account credentials:

RegionalShortcut VCH-PHC EMR Production - (Shortcut VCH-PHC)
ASA Production Intrahealth Profile PCC EMR Users - Production

Create New Profile EMR Account in People and Places

Navigate to Organisation> People & Places
Select the Z-Read Only clinic and click on New Clinician icon (P)
New account window opens

General

Untick the AutoCase checkbox before start typing in the fields.

Code: Enter code that is the same as their LAN ID

Full Name: Enter their full name followed by their role/designation after comma. This prints as part of staff date stamp, therefore ensure to add the suffix to the full name. i.e. MD, NP, RN, RSW, CLW, ORW, CSLR, PW, RPH, OT, PT, etc.. For WCC, enter as RN NS WOC. Note: Residents are also MDs.

IMPORTANT: Add “(Do Not Task)” to their full name – i.e. Umut Certel, RN (Do Not Task) – If you don’t do this, users might send read only users tasks – which they cannot read/reply.

Title: Enter Dr. for MDs and Residents and leave blank for others

Job Title: This is for internal use only. Enter staff role here – i.e. Nurse, Counsellor, Physician, etc. For WCC, enter RN, Specialty in Wound, Ostomy & Continence. Specify here if staff is Read Only (i.e. Read Only Nurse).

Type:

Select Medical for MDs and Residents
Select Paramedical for others

Status: Select Active

Specialty:
Select General Practitioner for MDs and Residents
Select applicable Specialty (role) – i.e. Nurse, Counsellor, etc. Select ‘Other’ if specialty is not listed.

Special

Tick Force password change

Enter password into New Password and Retype New Password fields

Click Apply

Upload Digital Signature by clicking Load…from the respective Account Management folder. Refer to the following article: Upload e-signature for Clinician into EMR

Preferences Precedence: Select Role

Scale when print: Enter100

Registry

In order to capture the user's staff number click on Add a new identifier

Identifier: Enter the work Employee ID

Value: Enter Employee ID number. If the user doesn’t have an Employee ID #, enter authorized role here; 15 character max:

CONTRACTOR
HSSBC
ISMBC
PHYSICIAN
PHARMACIST
RESIDENT
SERVICE DESK
STUDENT

Note:For accounts that are NOT associated to a real person (eg.Front-Of-Chart accountsorInterpreter accounts) use the keyword “INTERNAL”

Reference

Do not enter MSP # for Clinicians to avoid transactions being assigned to them.

Roles

Click on Add role icon and select Clinical Readonly

Member Of

Ensure that the user is member of Z-Read Only clinic and click OK.

Important! Ensure that MSP ID is not referenced here to avoid Excelleris transactions being assigned to the read-only clinician

Communication

Email the user the login credentials.

Useful Links and Attachments

Read Only Access Process

Profile EMR Confidentiality Form.pdf
60 KB Download

Articles in this section

Objective

Search for an Existing Profile EMR Account